HOA and Community Association Management in Ventura County
Condominium projects, townhome communities, and planned developments across Ventura County run on volunteer boards and a legal calendar that does not wait for volunteers. Real Property Management Ventura County handles the assessments, vendors, records, and deadlines so the board can spend its time on decisions.
Condominiums · Townhome Communities · Planned Developments · Local Office in Simi Valley
Board Service Should Not Be a Second Job
Every common interest development in California operates under the Davis-Stirling Common Interest Development Act and its own CC&Rs. That means assessments to collect, reserves to fund, vendors to manage, disclosures to send, and meetings to notice correctly. Boards are made up of neighbors with jobs and families. Our role is to carry the operating workload and keep the association on schedule, while the board keeps the authority.
What We Handle for the Board
Assessments and Collections
Billing, collection, and delinquency follow-up on regular and special assessments, handled consistently for every owner and documented the same way each time.
Vendors and Common Areas
Landscaping, pools, parking, lighting, gates, and shared building elements. We coordinate bids, schedule work under board-approved contracts, and follow up until the job is finished.
Governing Documents and Enforcement
Violation notices and follow-through that track the association’s own CC&Rs, bylaws, and rules, with a record the board can stand behind.
Meetings and Records
Meeting notices, agendas, minutes, and association records kept organized and available when a member or the board needs them.
Member Communication
A local office that answers owner questions, sends community notices, and routes issues to the right place instead of the board president’s personal phone.
Transitions From Self-Management
Associations that have been run by volunteers often have records in several places. We gather them, set up consistent processes, and give the board one point of contact.
Association Finances the Board Can Explain
Members judge a board by the budget and the reserves. We keep the books so the numbers are ready when they are needed: monthly financial statements, budget-to-actual comparisons, delinquency reports, and reserve balances.
When the annual budget comes due, we help the board assemble it from actual spending and upcoming obligations. Reserve studies are prepared by independent reserve specialists; we coordinate the study, provide the records the specialist needs, and help the board carry the results into the budget and funding plan.
The goal is a board that can answer a member’s question about where the money went without calling a meeting to find out.
“Our association has been working with Paul & David to manage our HOA, and our experience has been nothing but positive. All the owners would agree that our HOA is in better hands now. All our transactions are smoother and more efficient. We would highly recommend their management service.”
Trenton Court Townhomes HOA
The Association Calendar We Keep
California sets recurring obligations for common interest developments. Missing one tends to surface at the worst moment, usually during a sale, a dispute, or an election. We track the recurring items so the board is not relying on memory.
Annual Disclosures
The annual budget report and annual policy statement members are entitled to receive, assembled from the association’s actual records and distributed on schedule.
Reserve Planning
A reserve study with a visual inspection at least every three years, reviewed as the budget is built, so funding decisions are made with current numbers.
Meetings and Elections
Notice for board meetings and member elections handled in line with the association’s documents and state requirements. Legal interpretation stays with the association’s attorney; we keep the schedule.
Communities We Work With
Condominium Associations
Shared buildings mean shared roofs, plumbing, elevators, and insurance. Maintenance coordination and reserve planning carry more weight when one failure affects every unit.
Townhome Communities
Attached homes with exterior and common-area responsibilities split between owners and the association. Clear enforcement and vendor scheduling keep the split from turning into disputes.
Planned Developments
Single-family neighborhoods with shared landscaping, streets, gates, or amenities. The work centers on common-area contracts, architectural requests, and consistent rule enforcement.
Changing Management Companies
Boards usually start looking when response times slip, financials arrive late, or vendors never quite finish. A transition is a project, not a leap.
1. Review
We read the CC&Rs, bylaws, current budget, vendor contracts, and open matters, and give the board a written proposal based on what the association actually needs.
2. Hand-Off
The start date is set around the notice terms in your current management contract. We collect records, financials, and vendor information from the outgoing manager.
3. First Months
Owners are notified, collections continue without interruption, and the board receives its first financial statements and a list of open items to close.
A Local Office Behind the Association
Our office is at 2655 First St in Simi Valley, and we serve associations throughout the county, including communities in Simi Valley, Thousand Oaks, Moorpark, Newbury Park, Camarillo, Ventura, Oxnard, and the rest of the county. Real Property Management Ventura County is an active DBA of DWCU Management Inc., which holds California Department of Real Estate license 01904551.
Renting Out a Condo or Townhome You Own?
Managing an individual unit as a rental is a different service from managing the association it belongs to. Residential property management covers leasing, rent collection, and maintenance for your unit, and works within your association’s rules.
HOA Management FAQs
We serve associations across Ventura County from our Simi Valley office, including communities in Simi Valley, Thousand Oaks, Moorpark, Newbury Park, Camarillo, Ventura, and Oxnard. Contact the office with your community’s location to confirm coverage.
Pricing depends on the number of homes, the amenities, and which responsibilities the board wants to hand off, so it follows a proposal rather than a rate card. The proposal is based on a review of your CC&Rs, budget, and vendor contracts.
Yes. The start date is set around the notice terms in your current contract and the association’s fiscal calendar. We coordinate the transfer of records, financials, and vendor information with the outgoing manager.
Reserve studies are prepared by independent reserve specialists. We coordinate the study, supply the association’s records, and help the board carry the results into the budget and funding plan.
Yes. The board sets policy, approves budgets and contracts, and votes on association business. We carry out those decisions and keep the operating work moving between meetings.
Yes. Association management serves the whole community through its board. If you own a condo or townhome and rent it out, residential property management covers your individual unit and works within the association’s rules.
Request a Management Proposal
Tell us about your association: the community, the number of homes, and what the board wants to hand off. We will review your documents and respond with a written proposal.
Real Property Management Ventura County · 2655 First St #250, Simi Valley, CA 93065 · (805) 387-3682
